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Final Guest Count An estimated number of guests would be appreciated at booking. Final guaranteed number of guests must be provided no less than 14 days prior to the event. If fewer guests attend, the final bill will be based on the guaranteed number of guests. Deposits and Payment Policy Sunday-Thursday events or events booked less then 2 months in advance : A valid form of payment (check, cash, credit card) of 100 is required to reserve the date for any function. An additional $100 is due 2 months prior to your event, with the final payment of your balance due 2 weeks before your event. All deposits are non-refundable. Friday, Saturday events or events booked more then 2 months in advance : A valid form of payment (check, cash, credit card) of $500 is required to reserve the date for any function. An additional $500 is due 6 months prior to your event, with the final payment of your balance due 2 weeks before your event. All deposits are non-refundable. Leftover Policy We always over prepare for your event, being that when your last guest walks threw the buffet it is still full and they have a selection to choose from, and therefore we cannot permit for leftovers to be taken with you. Outside Food Preparation/Alcohol Due to New York State Health Code violations, the White Birch must provide all Alcohol and food, with the exception of baked goods. Tax & Gratuity 8% Tax and 18% Gratuity are added to your overall bill. Minimum Requirements: Saturdays May-October require a minimum of 150 guests must be payed for. You may have less then 150 but you must pay for 150. Fridays May-October Require a minimum of 100 guests when booking more then 2 months ahead. Minimum of 1hr bar package must be purchased for all Saturday events.